FleetPilot

K-12 student transportation

Safer rides.Smarter operations.

Manage routes, drivers, vehicles, and parent updates from one powerful platform.

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FleetPilot dashboard on a laptop alongside the driver and parent mobile apps

Designed for everyone on the route

  • Transportation providers
  • Contractors
  • Schools
  • Drivers
  • Families

Why FleetPilot

Student transportation runs on trust. FleetPilot gives every person on the route the same live picture, from the first manifest to the last drop-off.

One tap. Three screens. Same moment.

7:12 AM · Route B

Live
  1. DriverTaps “Picked up” for Emma W.Route B · Stop 4, Maple Ave
  2. DispatchStop 4 turns green on the boardRoute B stays on schedule
  3. Parent“Emma is on board”Arriving at school around 7:31

No calls, no group texts. Everyone already knows.

One source of truth

Routes, riders, drivers, and vehicles live in one system instead of spreadsheets and group texts.

  • Routes
  • Riders
  • Vehicles

Live by default

Every run reports its position as it happens, so nobody has to call to find out where a bus is.

  • GPS
  • ETAs
  • Alerts

Built for K-12

Tiered bell times, mixed fleets, contractors, and student privacy are part of the design.

  • Bell tiers
  • Contractors
  • Privacy

The platform

Everything the transportation office runs on.

Planning, dispatch, live tracking, communication, and billing, designed to work together from day one.

01 / 07

Dispatch board

Every run for the day on one screen. Spot gaps, assign drivers and vehicles, and publish manifests.

FleetPilot

Dispatch · Friday

AllBusesVans

AM tier

AM-4In progress
TAT. Alvarez · Bus 18
AM-7In progress
MCM. Chen · Van 05
AM-9Running late
RBR. Brooks · Bus 09

Midday

MID-2Assigned
JPJ. Patel · Bus 22
MID-5Needs driver
?Unassigned · Van 11
  • AM, midday, and PM tiers
  • Drag to reassign
  • One-tap manifest publish

How it works

A school day, start to finish.

Four moments from a typical day, and how FleetPilot keeps everyone in step.

  1. A dispatcher reviewing routes on two monitors at sunrise
    Manifests published to drivers

    5:45AM

    01 / 04

    Before the first bell

    Dispatch reviews the day, fills any open runs, and publishes manifests. Drivers have their routes before they reach the depot.

  2. A parent walking two children to the school bus
    Emma was picked up · 7:12 AM

    7:12AM

    02 / 04

    At the curb

    Drivers complete stops with a tap. Families watch the bus approach and get a confirmation the moment their child boards.

  3. Students boarding a school bus outside their school
    All afternoon runs loaded

    3:15PM

    03 / 04

    Dismissal

    Schools see every afternoon run for their campus, confirm who boarded, and reach dispatch without a phone call.

  4. School buses parked at a depot at dusk
    Weekly invoices ready

    6:30PM

    04 / 04

    After the last run

    Completed runs roll into contractor billing automatically, and anything unusual is flagged for review in the morning.

Who it's for

One platform. A focused view for every seat.

Each role gets its own portal or app, showing only what that person needs.

Mobile apps

In the driver's seat and in every family's pocket.

Native iOS and Android apps are included with every plan. No per-seat app fees.

Driver app

  • Daily manifests and schedule
  • Turn-by-turn stop list
  • Works through weak coverage

Parent app

  • Live bus location
  • Pickup and arrival alerts
  • Direct messages with school
Download on theApp StoreGet it onGoogle PlayComing to both stores at launch
FleetPilot mobile apps: live bus map, driver run with upcoming stops, and parent trip status

Security and privacy

Built to be trusted with students.

Student information deserves more care than a spreadsheet. Protection is built into every layer.

Isolated by organization

Each organization's data is kept separate from every other.

Role-based access

Schools, drivers, and families only see what belongs to them.

Encrypted in transit

Every request is encrypted and authenticated.

Your data stays yours

We never sell student data, and you can export it anytime.

Pricing

Simple pricing by fleet size.

Unlimited dispatchers, schools, parents, and students on every plan. Two months free with annual billing.

Starter

For small operators moving off spreadsheets.

$199per month

Up to 10 vehicles

  • Dispatch board and route planning
  • Live fleet radar
  • Driver and parent mobile apps
  • Realtime messaging and alerts
  • Complaint center
  • Email support
Start a free pilot
Most popular

Growth

For growing fleets that want automation.

$449per month

Up to 50 vehicles

  • Everything in Starter
  • Route optimization
  • Billing and contractor pay
  • On-demand trip requests
  • Reports and on-time analytics
  • Priority support
Start a free pilot

District

For districts and multi-fleet contractors.

Customannual agreement

Unlimited vehicles

  • Everything in Growth
  • Multi-school and multi-district
  • SIS imports and data migration
  • White-label option
  • Uptime commitment
  • Dedicated onboarding
Talk to our team

30-day pilot on your real routes · No setup fees · Cancel anytime

Compare

The capability of a suite, without the rollout.

Spreadsheets and basic toolsFleetPilotEnterprise suites
Live GPS tracking
Driver and parent mobile appsOften extra
Route optimization
Contractor billing and payRarely
Realtime messaging and complaints
Time to go liveOngoing manual workDaysMonths
PricingHidden staff hoursFlat monthly planLarge annual contracts

FAQ

Questions, answered.

Still deciding? Talk to our team

How long does setup take?

Most fleets are live within a week. Import your students, schools, and routes from CSV, invite your drivers, and parents join with a secure child-link code. Our team helps with migration on Growth and District plans.

Do we need new GPS hardware?

No. Drivers' phones provide GPS through the driver app out of the box. If you already run Samsara or similar telematics, we can integrate with your existing hardware.

Are the mobile apps really included?

Yes. The driver and parent apps for iOS and Android are part of every plan, with no per-seat or per-download fees. Unlimited parents can track their children at no extra cost.

How does contractor billing work?

You define rate cards per mile, per hour, per trip, or flat daily. When runs are completed, FleetPilot generates billing items automatically and rolls them into weekly invoices with PDF export. Contractors see their earnings in their own portal.

Can schools see only their own students?

Yes. School staff get a scoped portal: their students, parents, routes, today's runs, and live radar limited to vehicles serving their campus. Districts can run many schools under one organization.

Is our data secure?

Every organization's data is isolated with role-based access control. All traffic is encrypted in transit and authenticated, and we never sell or share student data. You own your data and can export it anytime.

Schedule a demo

Watch one of your routes run live.

Thirty minutes on a route you already operate. You see the dispatch board, the driver's stop list, and the pickup alert a parent receives.

  1. 01Send your fleet detailsYour name, the district or company, and how many buses and vans you run.
  2. 02Pick a slot next business dayWe email two times, morning or afternoon, and hold the one you choose.
  3. 03Follow one route end to endFrom the morning manifest to the moment a parent is told their child boarded.

30-minute route review

Send your details. We reply with two times.

You operate as a
Buses and vans you run
Preferred call window

One email, by the next business day, with two times to choose from.

Contact

Talk with our team.

Pricing, pilots, or moving from your current system. A FleetPilot specialist will follow up within one business day.

Walkthroughs
A demo tailored to districts or contractors
Pilot planning
Help importing your routes and spreadsheets
Direct line
Straight to the FleetPilot platform team

Get started

Bring your routes. We'll take it from there.

Try FleetPilot for 30 days on your real routes. Send us your spreadsheets and we'll import them for you.

Start a free pilotSchedule a demo